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Job Description
Personal Assistant For Managing Partner
- Keep track of calendar (across multiple time-zones), maintains managing partner appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
- Functions as a gatekeeper, understanding the requirements of the managing partner prioritizing business affairs.
- Extreme organizational skills to maintain an organized filing system of paper and electronic documents.
- Take initiative to prep for upcoming meetings providing perhaps power point presentation/summary/research.
- Correspond directly with others who are critical to the company's success, including other company executives and the board of directors.
- E-mail traffic will be very heavy, so it's good practice to prioritize a list of those replies that have to be made by the managing partner personally. Replying to the non-priority mails will usually fall to the assistant.
- Record, transcribe and distribute minutes of meetings and maintain all necessary follow ups.
- Handle confidential information with discretion, and deal with professionals inside and outside the company.
- Maintains office supplies inventory; anticipating needed supplies.
- Review operating practices and implement improvements where necessary.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Job Requirements
- Degree is preferred but not required, experience and common sense over education for this role.
- English is important. Excellent written and verbal communication skills are necessary for the job. French language is a plus.
- Presentable demeanor is a must (Attire and personal grooming).
- Stamina and dedication (Can be on call at all needed hours).
- Writing skills.
- Time management.
- Reporting skills.
- Adaptability.
- Attention to detail and accuracy.
- Flexible working hours.
- Ability to work and function under pressure.
- Extensive multi-tasking.
- Work independently without significant oversight or instruction.
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
- Sense of humour and ability to work while having fun in an extremely ambiguous environment.
- Long-term ambition of becoming a pillar of reliance.
- Preferred to own a driving license.
