Executive Assistant / Personal Assistant

Maddock & Bright IP Law Office - Zamalek, Cairo

27
Applicants for
1 open position
22
Seen
2
Shortlisted
7
Rejected
Experience Needed:
More than 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English, French
Vacancies:
1 open position
About the Job

    Personal Assistant For Managing Partner

    • Keep track of calendar (across multiple time-zones), maintains managing partner appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Functions as a gatekeeper, understanding the requirements of the managing partner prioritizing business affairs.
    • Extreme organizational skills to maintain an organized filing system of paper and electronic documents.
    • Take initiative to prep for upcoming meetings providing perhaps power point presentation/summary/research.
    • Correspond directly with others who are critical to the company's success, including other company executives and the board of directors.
    • E-mail traffic will be very heavy, so it's good practice to prioritize a list of those replies that have to be made by the managing partner personally. Replying to the non-priority mails will usually fall to the assistant.
    • Record, transcribe and distribute minutes of meetings and maintain all necessary follow ups.
    • Handle confidential information with discretion, and deal with professionals inside and outside the company.
    • Maintains office supplies inventory; anticipating needed supplies.
    • Review operating practices and implement improvements where necessary.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
    Job Roles: Administration
    Job Requirements
    • Degree is preferred but not required, experience and common sense over education for this role.
    • English is important. Excellent written and verbal communication skills are necessary for the job. French language is a plus.
    • Presentable demeanor is a must (Attire and personal grooming).
    • Stamina and dedication (Can be on call at all needed hours).
    • Writing skills.
    • Time management.
    • Reporting skills.
    • Adaptability.
    • Attention to detail and accuracy.
    • Flexible working hours.
    • Ability to work and function under pressure.
    • Extensive multi-tasking.
    • Work independently without significant oversight or instruction.
    • Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
    • Sense of humour and ability to work while having fun in an extremely ambiguous environment.
    • Long-term ambition of becoming a pillar of reliance.
    • Preferred to own a driving license.
    About this Company

    Acting on behalf of foreign clients pertaining to filing applications for intellectual property rights, including patents, utility models, designs, and trademarks, etc., and other handling procedures for prosecution of the said-rights.
    Acting for clients directly or... (More)

    See all Careers and Jobs at Maddock & Bright IP Law Office
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