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Job Description
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Read and analyze incoming correspondence in order to determine their significance and plan their distribution.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make travel arrangements for partners.
- Conduct research, compile data and prepare papers for consideration and presentation by partners, committees.
- Compile, transcribe, and distribute minutes of meetings.
- Attend meetings in order to record minutes.
- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid partners.
- Manage and maintain partners' schedules.
- Prepare reports, correspondence, and other documents, using word processing, spreadsheet, database, and/or presentation software.
Job Requirements
- Fluent in English language.
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organisational and planning skills
- Proficiency in MS Office.
