MD Personal Assistant

MTS -
Heliopolis, CairoPosted 5 years ago

254Applicants for1 open position

Job Details

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Job Summary.

Provides administrative support to the MD and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Duties & Responsibilities:

Acting as the first point of contact: dealing with correspondence and phone calls
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
Organizing events and conferences
Reminding the manager/executive of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses
Maintain the office condition and arrange necessary repairs

Bachelor’s degree in a Reputable University in Business Administration or any relevant Field.
7-10 years’ administrative experience
Strong computer skills and MS Office proficiency
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
Discretion and trustworthiness: you will often be part of confidential information
The ability to be proactive and take the initiative