Events Coordinator

Job purpose: Oversee all aspects of event planning and management, including internal and external events, with experience planning conferences and large business-to-business events.

Duties:

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors and venues
• Planning event aspects, such as venue, food and beverage, and guest list
• Delegating event planning tasks to other staff members if necessary
• Coordinating event social programme
• Staying under budget while planning event specifications
• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
• Communicating with marketing team to create effective advertisements for each event
• Anticipating and planning for different scenarios
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
• Planning multiple events at once