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Job Description
- Maintain and provide a support service for the daily schedule including forward planning of the executive workload, diary management and coordinating all relevant paper work.
- Organizing office operations and procedures.
- Organizing and scheduling meetings and appointments.
- Acting as a first point of contact dealing with correspondence and phone calls.
- Reading , monitoring and responding to the executive emails.
- Preliminary drafting of the executive.s correspondence.
- Managing databases, and filing system of the office.Reviewing filling system and office systems.
- Booking and arranging travel, transport and accommodation.
- Work with executive administrative team to create spreadsheets and presentations for meetings , for shows and for clients.
- Answering calls and liaising with clients and suppliers competently.
- Planning and organizing events
- Collecting all the reports , daily , weekly , monthly anf informing the executive.
- Managing ad hoc projects
- Take initiative as appropriate especially in the executive's absence.
- Delegating work in the executive absence.
- Meet and greet visitors at all levels and seniority.
- Screen calls, inquiries and requests and deal with them when appropriate
- Maintain records of executive contacts.
- Creating and distributing meeting minutes for executive's meetings.
- Caring for the cleanliness , housekeeping and the image of the offices.
- Filling of all the contracts, and machine manuals in an excellent way
- Source office supplies
Job Requirements
- 5+ years of experience
- Able to travel between Cairo and Damietta
- Furniture Industry experience
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