Personal Assistant

Shoulah Furniture Group -
Cairo, EgyptPosted 5 years ago

98Applicants for1 open position

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Maintain and provide a support service for the daily schedule including forward planning of the executive workload, diary management and coordinating all relevant paper work.
Organizing office operations and procedures.
Organizing and scheduling meetings and appointments.
Acting as a first point of contact dealing with correspondence and phone calls.
Reading , monitoring and responding to the executive emails.
Preliminary drafting of the executive.s correspondence.
Managing databases, and filing system of the office.Reviewing filling system and office systems.
Booking and arranging travel, transport and accommodation.
Work with executive administrative team to create spreadsheets and presentations for meetings , for shows and for clients.
Answering calls and liaising with clients and suppliers competently.
Planning and organizing events
Collecting all the reports , daily , weekly , monthly anf informing the executive.
Managing ad hoc projects
Take initiative as appropriate especially in the executive's absence.
Delegating work in the executive absence.
Meet and greet visitors at all levels and seniority.
Screen calls, inquiries and requests and deal with them when appropriate
Maintain records of executive contacts.
Creating and distributing meeting minutes for executive's meetings.
Caring for the cleanliness , housekeeping and the image of the offices.
Filling of all the contracts, and machine manuals in an excellent way
Source office supplies