Document Control Specialist

Document control specialists may take on a variety of duties, depending on the project and the organization. Based on job listings we analyzed, these duties typically involve:

Set Up Guidelines

• Document control specialists assist in the development of process documentation, supervising data processing and programming, as well as delivering training to process owners on the correct document structure and control tool usage.

Oversee Receipt of Files

• Document control specialists oversee the receipt of certain files, such as ftp files or emails, and assess the accuracy of the documents.
• Once they’ve checked the files for completeness, they record them into the system according to a file index.

Check Documentation Compliance

• Coordinating with clients to track and issue documents, document control specialists check that the documents comply with regulations and work with clients to revise documentation where needed.

Organize and Maintain Documents

• Document control specialists scan documents or images, then organize them to maintain them, adhering to the company’s document life cycle procedures.
• Any inactive documents and records are then archived.

Process Requests for Information

• Document control specialists receive “Requests for Information,” or RFIs, from clients and employees, and maintain these requests using tracking logs, which are updated as document control specialists create new templates accordingly.