Job Details
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Job Description
General Administrative Assistant
- Acting as the administrative point of contact between the executive and internal/external clients
- Handling executive’s requests & queries appropriately
- Maintain diary, arrange meetings/appointments and provide reminders
- Conserves executive’s time by reading and routing correspondence; drafting letters, documents; collecting information and initiating communication
- Undertaking the tasks or receiving calls and taking messages
Information Execution
- Prepares and produces reports, presentations and briefs
- Executes information by transcribing, formatting, inputting, editing, copying and transmitting data
Compliance and Data Management
- Secures information by completing database backups
- Provides historical reference by developing and utilizing filing & retrieval systems; recording meeting discussions
- Develops and carries out documentation
- Maintains internal and external customer confidence by protecting operations and keeping information confidential
Inventory Control
- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders and verifying receipt of supplies
Professional Self-Development
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications and participating in professional activities
Job Requirements
Education and Experience Requirements
- Bachelor’s Degree from a relevant field of education
- Minimum four (4) years of progressively responsible secretarial and administrative work experience, including at least two (2) years providing support to senior and/or executive level management
Knowledge Requirements
- Knowledge of modern methods of office administration
- Knowledge of business correspondence formatting
- Knowledge of proper telephone etiquette
Skills Requirements
- Proficient English and Arabic usage, spelling, grammar and punctuation
- Exemplary customer service skills including the ability to identify needs, provide prompt response, and exercise patience, respect and professionalism in all interactions
- Skills in independently prioritizing, planning, coordinating, organizing, leading and monitoring multiple organizational projects of a complex nature simultaneously and quickly adapting to changes in time frames
- Skill in communicating effectively, both orally and in writing
- Skill in researching and analyzing issues and offering creative solutions
- Highly effective organizational and time management skills
Competencies:
- Communication
- Planning and Organizing
- Customer Orientation
- Professionalism
- Ownership and Accountability
- Analytical Thinking
