Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
Administration Part:
- Coordinate with staff for all planned and unplanned meetings and visits to the office or factory and arrange meeting rooms and tours.
- Attend to and welcome all visitors and usher them to their meeting destinations
- Attend to customers, suppliers and visitors’ inquiries.
- Manage calendar entries for the Managing Director’s office.
- Schedule and arrange for planned meetings and finalize required preparations for catering, media, stationary… etc.
- Receive and disseminate documents from and to all departments after obtaining the needed signatures and approvals from top management.
- Ensure the security of data and circulated documents and mail.
- Maintain a safe and clean reception area by complying with the internal procedures, rules, and regulations.
- Follow up with fellow colleagues and departments for pending tasks.
- Coordinate travel arrangements for top management.
- Handle daily delivered emails to company’s general email account and direct them to the concerned department or person.
- Take minutes of meetings attended.
- Assist the direct manager in new given projects and tasks.
- Attend to telephones and answer incoming calls to the company and direct them to the concerned department or person.
- Data entry and record keeping.
HR Part:
- Send the daily attendance report of all line managers and their delegates to the Managing Directors at 9.00 AM.
- Work on the vacancies submitted from the department head after getting the Managing Director's approval and compare them with the vacancies mentioned in the Org. Chart.
- Use the possible channels for posting our vacancies.
- Arrange for job fairs if needed.
- Screen, arrange, & conduct interviews with the potential matching candidates.
- Inform job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
- Schedule with the related managers the possible dates for the technical interviews.
- Send the comparative analysis of the accepted candidates to the requested department head for getting his final word on the accepted candidate.
- Prepare the English & Psychometric tests for the selected one as a pre-step for meeting the MD for the final decision.
- Prepare the approval to hire form, offer letter, agree on the joining date, a purchase request for the needed tools, add user, orientation program and all the related arrangements for the accepted joiner.
- Ensure new hire paperwork is completed and processed.
- Explain human resources policies, procedures, laws, and standards to new and existing employees.
- Renew the Company’s accounts for online recruitment and testing providers.
- Update of HR work related Procedures. (Recruitment, Payroll, Contract, Resignation, Training).
- Prepare the Job Descriptions for all positions.
- Address any employment issues or complaints.
- Arranging the Company’s quarterly meeting.
- Preparation of appreciation announcements and rewards.
- Coordinating the required documentation with the Legal Affairs Officer for the issuance and renewal of the work permits.
- Prepare, review, and submit the annual performance appraisals process and all its relevant proceedings.
- Follow up with the Finance department on the payment of the monthly salaries for the Sales’ team abroad.
- Deal with the labors’ supply companies, follow up on their performance and review their monthly invoice.
- Review all documents and reports submitted to the Managing Director.
- Process purchase orders for new or existing employees.
Job Requirements
- Bachelor of Business Administration or any equivalent.
- No Experience needed.
- Excellent verbal and written communications skills.
- Ability to deal in a constructive and organized way in different situations.
- Very good command of spoken & written English & Arabic.
- Very good use & application of Microsoft Office.
- Flexibility and adaptability to changing workload.
