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Admin Specialist

Blueocean Creative
Smouha, Alexandria
Posted 5 years ago
63Applicants for1 open position
  • 63Viewed
  • 14In Consideration
  • 49Not Selected
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Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

Office Daily activities

  • Answer telephones and give information to callers, take messages, and transfer calls to appropriate individuals
  • Operate office equipment, such as fax machines, copiers phone and internet systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries and direct those to the appropriate persons according to their needs
  • Maintain scheduling and event calendars.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Arrange conference, meeting, and travel reservations and transportation for office personnel.

Office Supplies

  • Gathering Stationary , cleaning tools or kitchen supplies requirement and follow up on stock and purchasing
  • Maintaining Company Data Base
  • Maintain the data base files and assure their back up on periodical schedule.
  • Creating data base and gather data as per below:
  • Suppliers data base (cooperating with procurement) – soft and hard documentation and filing
  • Employees data base (cooperating with HR) - soft and hard documentation and filing
  • Hotels and car rentals data base
  • Official documents Data base (cooperating with legal and financial department) - soft and hard documentation and filing
  • Clientele data base (cooperation with account manager)
  • Helping in any department when needed

Job Requirements

  • From 1 to 5 years experience in same field
  • Excellent command of English
  • Ready Flexible schedule
  • Excellent communication skills
  • V. Good command of Microsoft office tools
  • Ready to join immediately
  • Flexible to travel within Egypt

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