Office Manager

Responsibilities:

• Ensure the smooth running of an office on a day-to-day basis and manage a team of administrative or support staff.Organizing meetings, site surveys and managing databases.
• Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time.
• Projects documents archiving and follow-up.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
• Responsible for invoicing, taking financial records of company transactions, filing, and contracts progress record keeping.
• Handle & routing company leads.
• Ensure filing systems are maintained and current.
• Oversee adherence to office policies and procedures.
• Coordinate between teams and follow-up logistics & documentation.
• Coordinate and moderate company-training programs.
• Ordering stationery and managing office budgets.
• Handling transaction balance records.
• liaising with staff, suppliers and clients.
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.
• Organize office operations and procedures.
• Dealing with correspondence, complaints and queries (Online & Offline).
• Participate actively in the planning and execution of company event.