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Job Description
PURPOSE:
- Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
ACCOUNTABILITIES
- Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
- Enter data into the HR database (Homere) and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security/ Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings, upon request.
- Prepare expats Monthly perdiems and allowance sheet
- Manage guest houses needs and follow-up with the Logistics teams for house maintenance and supply orders.
- Manage the Guest houses and office cleaners.
- Manage project Stationary and Tea break
- Assist the Admin Manager in all project related recruitment process
- Assisting Admin Manger in planning and organizing all work related events. (Annual gatherings, ARO, Team buildings)
- Follow-up staff leaves balances and keeping accurate records of it.
Job Requirements
MSF Section/Context Specific Accountabilities
In addition to these main account abilities, the HR/Admin Assistant in the Egypt Mission is responsible to :
- Insure the visa process is done on time, for all requests and renewals
- Insure the visa process follow up and keep inform the HRCo, the PAM and the Admin Managers in the projects
- Work closely with the PAM in coordination to facilitate the work permit obtentions.
- Provide the train tickets on time for staff traveling to Alexandria, from the coordination
- Insure the delivery of official documents on PAM’s request, with HRCo’s validation
- Work closely with the HRCO assistant to plan the movements from / to the airport for Expatriates and visitors
- Insure the movements are coordinate with the Log department from/to the Airport
- Deliver the movements follow up to the HRCo assistant.
REQUESTED PROFILE
Education
- Desirable business or administration related diploma.
Experience
- Previous working experience of at least one years in relevant jobs and fresh graduated is encourage to apply .
- Desirable experience in MSF or other NGOs in developing countries.
Languages
- English as the mission working language (Written and Spoken)
Knowledge
- Strong Computer skills - Strong communication and organizational skills
Competencies
- Teamwork - Flexibility – Commitment – Results
- Only short listed candidates will be contacted
Important!! Physically disabled with the requested profile are encouraged to apply
