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Job Description
- Analyze price proposals, financial reports, and other information to determine reasonable prices.
- Negotiate contracts on behalf of the organization.
- Evaluate and monitor contracts to assure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes.
- Maintain and review records of items bought, costs, deliveries, product performance, and inventories.
- Work out agreements with suppliers, such as when products will be delivered.
- Evaluate suppliers based on price, quality, and delivery speed.
- Using a range of office software, including email, spreadsheets and databases and managing filing systems.
- Developing and implementing new administrative systems, such as record management.
- Recording office expenditures and managing the budget.
- Suggest and propose recommended practices to ensure cost efficiency.
- Organizing the office layout and maintaining supplies of stationery and equipment.
- Maintaining the overall standards of the office including cleaning services and arranging for necessary repairs.
- Arranging regular testing for electrical equipment.
- Manage all the purchasing procedures and dealing with suppliers and getting offers from them.
- coordination of booking transportation and accommodation for employees and managers in timely manner when needed.
- Handling a team of drivers and runners.
- Develop and maintain a proper filing and archiving system as well as an inventory database
- Prepare and submit any reports required by the top management.
- Assist in developing manpower plans as well as long term projects.
- Respond to employees inquiries and resolve any administration-related problems they face.
- General administration of of equipment procurement, office facilities and installation activities
- Ensure the completeness of documents and required approvals to proceed with the requests
Job Requirements
- Strong background in purchasing.
- Males only.
- 3-5 years of experience in administration or office management is a MUST.
- Bachelor degree from any discipline.
- Very good command of English language.
- Excellent communication and negotiation skills.
- Presentable.
- Organized.
- Can handle stress and meet deadlines.
- Must be familiar with various computer software packages, including Microsoft Word, PowerPoint, Outlook, and Excel.
- Flexible to meet extra-working hours.