Section Head Foreign Logistics & Purchasing Department

Responsibilities and Duties

• Revise order requisitions / stock requisitions submitted by sales team and top management local orders (ERP system + order form) with suppliers according to company policy and logistics manager approval.
• Handling communication and order processing with suppliers (prices negotiation, payment terms, and delivery time).
• Place orders, revise and compare orders with Perform invoice / order confirmation received from supplier to make sure it is correct.
• To handle with sales team the technical review and any inquiry or clarification
• Applying for Ministry of health import approval for each shipment (seyasat).
• Preparing the file and send it to MOH outsourced representative.
• Follow up with the representatives all the steps in case there will be any clarification needed or more requested documents.
• Delivering transfer application to finance department including copy of (order requisition – order – PI) in order to be aware of order purpose and supplier invoice.
• Follow up expected shipping date, requested documents, expiry dates before shipping (in case it is consumables) and any special request.
• Ensure all completed orders are dispatched on time, in case of any delay written notice should be sent to Logistics manager and sales team.
• Contact forwarder and handle the shipment in case the shipping will be handled by the company.
• Handle the clearance processing with the customs clearance agent, delivering original shipping documents, form 4, until arrival to warehouse.
• Request shipment inspection at warehouse from maintenance department.
• Submit complaint form to supplier in case of any comment.
• Follow up suppliers payment to be done on time with the finance department.
• For consumables, request custody release by MOH after arrival to warehouse.
• Arrange release documents and schedule with MOH outsourced representative.
• Handling and updating weekly shipments/orders report.
• Reported to Logistics manager