Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
Job Brief:
- Reporting directly to CEO, the Personal Assistant to the CEO provides executive, administrative, and development support to the CEO, as well as the Senior Leadership Team and HR. The
- Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
- The Personal Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Essential/Primary Responsibilities:
Executive Support
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities
- Managing Directors for the company.
- Communicates directly and on behalf of the CEO with Board members
- Supports the CEO in his external commitments, including service on external boards, committees and other groups.
- Arranging all the needed travel arrangements.
Board Support and Liaison
- Serves as the CEO administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
- Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off-site to support the CEO’s agenda.
Management Liaison
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
Accountabilities:
- Position reports to the CEO and works directly with the Board of Directors.
- Works directly with the Board Executive Committees.
- Works directly with senior level staff and HR both internally and externally.
Job Requirements
Experience & Education:
- Bachelor’s degree in Business studies.
- MBA holder is a plus.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- 5 to 8 years providing support for upper-level management in a Multi-national organization as a PA or office manager.
- Perfect English & Arabic is a must (reading, writing, & Speaking).
- 6th of October residence or Nearby
- Correspondence and communication skills
Skills & Abilities:
- Strong experience in travel arrangements and managing air flights.
- Strong interpersonal skills to work with all the company employees and the ability to build relationships with stakeholders, including staff, board members, & external partners across all the companies in the Holding.
- Proficiency in Windows, including MS Word, Excel and PowerPoint.
- Perfect internet searching skills.
- Previous experience in marketing and advertising is a plus.
- Previous experience in managing social media accounts such as Facebook, Linked In, & Twitter.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills in both English & Arabic languages.
- Knowledge of other languages is an asset.
- Excellent management, time-management, planning, scheduling, and problem-solving skills.
- Pleasant & diplomatic personality.