Logistics Coordinator

Reports To

The Logistics Coordinator reports to Logistics Manager.

Job Overview

Process orders and oversees cycle of order fulfillment. Responsible for making sure supplies and stock are processed and delivered to warehouse.

Responsibilities and Duties

• Revise order requisitions / stock requisitions submitted by sales team and top management local orders (ERP system + order form) with suppliers according to company policy and Logistics manager approval.
• Handling communication and order processing with suppliers (prices negotiation, payment terms, and delivery time).
• Place orders, Revise and compare orders with Performa invoice / order confirmation received from supplier to make sure it is correct. To handle with sales team the technical review. Any inquiry or clarification should be
• Applying for Ministry of health import approval for each shipment (seyasat). Preparing the file and send it to MOH outsourced representative. Follow up with the rep. all the steps in case there will be any clarification needed or more requested documents.
• Delivering transfer application to finance department including copy of (order requisition – order – PI) in order to be aware of order purpose and supplier invoice.
• Follow up expected shipping date, requested documents, expiry dates before shipping (in case it is consumables) and any special request.
• Ensure all completed orders are dispatched on time, in case of any delay written notice should be sent to Logistics manager and sales team.
• Contact forwarder and handle the shipment in case the shipping will be handled by the company.
• Handle the clearance processing with the customs clearance agent, delivering original shipping documents, form 4, until arrival to warehouse.
• Request shipment inspection at warehouse from maintenance department. Submit complaint form to supplier in case of any comment.
• Follow up suppliers payment to be done on time with the finance department.
• For consumables, request custody release by MOH after arrival to warehouse. Arrange release documents and schedule with MOH outsourced representative.
• Handling and updating weekly shipments/orders report.