Personal Assistant - CEO

The work is mainly office-based, but occasionally involves travelling to clients’ offices. Generally, you’ll be required to work a standard eight-to-five day, but you may also be required to put in some extra hours for business-related socializing and attending professional networking events and meetings. Flexibility with regards to relocation may be essential for career progression.

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, inquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Taking on some of the manager's responsibilities and working more closely with management;
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
• Being involved in decision-making processes