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Job Description
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Successfully completes critical aspects of deliverable with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Organizes and manages the day-to-day running of the CEO's affairs to ensure the provision of high-quality support and keep track of everything the CEO needs to perform his duties
- Plans, coordinates and ensures the CEO's schedule is followed and respected, prioritizes appointments and reschedules where necessary.
- Manages, prioritizes, screens and monitors the CEO’s correspondence, including calls and post to ensure they are dealt with appropriately.
- Collects and researches information on assigned matters.
- Produces reports and statistical analyses as per the request of the CEO.
- Ensures that relevant information is gathered and prepared to brief the CEO for meetings, trips, and events.
- Meets and greets visitors to the CEO’s office as appropriate.
- Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
- Participates as member of the Executive Team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and all staff meetings.
Job Requirements
- University degree in a business-related field.
- Fluent in written and spoken English & Arabic.
- Proficient in Microsoft Office.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
- Interpersonal Skills
- Training & Presentation Skills
- Communication skills
- Strong ability and initiative to work in a dynamic, high profile environment.
- At least 5 years of experience supporting the executive level.
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