Programme Associate (Open to Egyptian Nationals and Residents only)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nation’s system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The UN Women Egypt Country Office is based in Cairo, and works in the following priority areas:

Leadership and Political Participation;
Economic Empowerment;
Ending Violence Against Women;

The Ending Violence Against Women portfolio encompasses two main projects; the ‘Safe Cities for Women and Girls’ programme and the ‘Ending Violence Against Women: Survivor Centered Approach’ programme. Implemented in close collaboration with governmental and non-governmental organizations in Egypt, the former programme aims to ensure that women and girls are socially, economically and politically empowered in public spaces which are free from sexual harassment and other forms of violence against women. The latter programme aims to eliminate violence against women through the development of gender-sensitive policies and legal frameworks and capacity enhancement of service providers to ensure that they follow quality standards and protocols. Additionally, capacity development was provided to local NGOs on case management steps to address the immediate needs of women related to incidents of violence.

Duties and Responsibilities

Under the supervision of the Gender Specialist, the Programme Associate is responsible for providing administrative, finance and programmatic support for effective implementation of project activities contributing to the outcomes of the programme.

Provide programmatic support to the EVAW portfolio:

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plans;
• Provide guidance to implementing partners to ensure full compliance with operational UN Women rules and regulations in terms of procurement, human resources, and finance;
• Collect and present background information for the preparation of project progress reports, project briefs, power-point presentations, and other knowledge products;
• Provide programme and administrative support for the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
• Participate in field visits and report on progress and challenges.

Administrative and Financial Management Support to the EVAW portfolio:

• Provide administrative support related to budget preparation and the finances of projects; including the finalization of FACE forms;
• Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
• Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Create requisitions in Atlas;
• Process payment for consultants;
• Prepare supporting documents for creation of PO and non-PO vouchers for the project;
• Maintain proper follow up of advances to implementing partners, review their financial reports together with programme analysts;
• Prepare contracts.

Provide administrative support to the programme team and activities:

• Provide administrative support in the implementation of activities according to the project work plan;
• Prepare agendas and arrange field visits, appointments and meetings both internal and external related to project activities and write minutes from the meetings;
• Manage logistics related to staff t
  Job Roles: Administration Operations/Management