Browse Jobs
For Employers
Post JobLog inGet Started

Executive Secretary

Quality Academy
Sidi Bishr, Alexandria
Posted 5 years ago
35Applicants for1 open position
  • 32Viewed
  • 17In Consideration
  • 12Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

Job Summery:

  • The Executive Secretary is responsible for supporting Managing Director.
  • Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests; in order to ensure that services are provided in an effective and efficient manner.

Job Description:

  • Provide administrative and clerical support to departments or individuals.
  • General Financial Issues
  • Schedule meetings and arrange meeting room.
  • Alert manager about cancelations or new meetings.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence and stuff mail into envelopes.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.
  • Sign for TNT/Aramex/UPS/DHL/FedEx packages.

Job Requirements

  • English Language Proficiency
  • Experience in the same position is preferred
  • Experience in a related field is preferred
  • Good organization skills
  • Good time management
  • Good communications skills, written and verbal
  • Confidence with IT and computer packages
  • Accuracy and good attention to detail
  • An ability to stay calm and tactful under pressure
  • Self motivation
  • A bright and positive attitude

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationExecutive Secretary