Operations Specialist
TMentors -
Cairo, EgyptPosted 5 years ago108Applicants for1 open position
- 47Viewed
- 30In Consideration
- 15Not Selected
Job Details
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Job Description
This position is ideal for a well-organized person who enjoys multi-tasking and working with both technology and people.
Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties.
Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
Daily office administration duties:
- Evaluate office production, revise procedures, or devise new forms to improve efficiency of work flow
- Organize office operations and procedures, such as word processing, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services
- Establish uniform correspondence procedures and style practices
- Prepares reports, presentations, memorandums, proposals and correspondence
- Schedules appointments and meetings for executives and upper level staff
- Serves as the go-to for office inquiries and conflicts
- Maintain adequate inventory of office supplies such as stationary, kitchen & cleaning supplies
- Assists in the preparation of company budgets and expenses
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
- Devising and maintaining office systems
- Booking rooms and conference facilities
- Using content management systems to maintain and update websites, social media and internal systems
- Managing and maintaining budgets, as well as invoicing
- Liaising with other staff and with external contacts
- Ordering and maintaining stationery and equipment
- Sorting and distributing incoming post and organizing and sending outgoing post
- Arranging travel and accommodation for staff or customers and other external contacts
- Liaising with colleagues and external contacts to book travel and accommodation
- Photocopying and printing various documents, sometimes on behalf of other colleagues
- Recruiting, training and supervising junior staff and delegating work as required
- Manipulating statistical data
- Arranging in-house and external events
- Manage Petty cash
Job Requirements
- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Working knowledge of email, scheduling, spreadsheets and presentation software
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