CEO Executive Assistant

Job Summery

• To perform a variety of responsible, confidential and complex administrative, technical and secretarial duties.
• Act as a liaison with other departments, staff outside agencies and the public. Ensure the efficient operation of the office

Essential function

• Act as a confidential administrative assistant in the CEO office, managing calendars and schedules, screening callers and arranging appointments, meetings and conferences as directed
• Design, establish and maintain the management information system including physical and electronic files
• Prepare reports as directed
• Respond to inquiries, customer claim on the phones to the nominated department and provide information and assistance to the public in a courteous manner.
• Transcribe dictated or written materials, take minutes of meetings as required
• Initiate correspondences on a variety of matters requiring an in-depth understanding of company policy procedures
• Operate office equipment including copiers, facsimile and computer