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Job Description
- Manage, coordinate and maintain the calendar of CEO including appointments, meetings and travel.
- Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Provide executive and administrative support to CEO.
- Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
- Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
- Some Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments.
- Write and distribute comprehensive minutes and action points to all members post meeting.
- Draft and write high-quality reports and presentations, as required by the CEO.
- Communicate important updates and information to Taaleem Central Office/Schools as required by CEO.
- Arrange Central Office and Senior leadership events.
- Meet and greet visitors at all levels of seniority.
- Remind the manager/executive of important tasks and deadlines
- type compiling and preparing reports, presentations and correspondence
- Manage clients' databases and filing systems
- Implement and maintain procedures/administrative systems
Job Requirements
- Bachelor degree of Business Administration or any other related discipline.
- Minimum of 4 years experience in the same field.
- Organisational, planning and multi-tasking skills
- Communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Professionalism and confidentiality
- Attention to detail and accuracy
- Proficiency in English
- Excellent MS Office user
- Flexibility
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