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Job Description
At Tactful.ai our goal is to take the experience of online shopping to a whole different level. Our product Tactful.ai is a Virtual Shopping Assistance SaaS platform that is built for online merchants of any size and powered by an advanced AI technology.
The successful candidate responsibilities will span multiple disciplines and will involve lots of multitasking:
Operations and Office Management:
- Arrange and schedule meetings
- Manage Team calendar (events, gatherings and staff meetings)
- Manage Executive Calendar and Email.
- Manage external network and important contacts.
- Research information and opportunities as needed.
- Assist with preparing materials, reports, presentations, documents, etc.
- Assist with tracking of projects and team members status.
- Set metrics and targets for company performance, measure, and report on them.
- Evaluate overall operations and regularly report results and suggest solutions.
- Manage clients communication and coordinate with related team members.
- Manage and coordinate logistical projects.
- General administrative support
- Managing the environment (Cleaners, Bills, Purchases for furniture, stationery, maintenance)
- Arranging company events, exhibition planning, and travel arrangements
HR
- Managing all HR matters including job posting, screening, arranging and tracking interviews, onboarding, orientation, termination, managing resources and tracking office equipment.
- Coordinate and Manage HR tasks like Performance Reporting, Employee satisfaction, and arranging.
- Managing Payroll and attendance and vacations.
- Develop, nurture and communicate the company culture.
Job Requirements
- Proven work experience as an Operation/Office Manager or executive administrative assistant
- In-depth understanding of office management and daily operations
- Hands on experience with MS Office
- Working knowledge of office equipment, like printers and fax machines
- Excellent Language skills, written and spoken English
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- BS/BA degree in a relevant field, additional qualification as a personal assistant or secretary will be a plus
