Job Details
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Job Description
Responsibilities:
- Maintaining physical and digital personnel records like employment contracts and PTO requests.
- Update internal databases with new hire information.
- Create and distribute guidelines and FAQ documents about company policies.
- Gather payroll data like bank accounts and working days.
- Publish and remove job ads.
- Schedule job interviews and contact candidates as needed
- Prepare reports and presentations on HR-related metrics like total number of hires by department
- Develop training and onboarding material
- Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for).
- Managing office supplies stock and placing orders
- Preparing regular financial and administrative reports
- Administration of company databases.
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
- Coordinate sales team by managing schedules, filing important documents and communicating relevant information
- Ensure the adequacy of sales-related equipment or material
- Respond to complaints from customers and give after-sales support when requested
- Store and sort financial and non-financial data in electronic form and present report.
- Monitor the team’s progress, identify shortcomings and propose improvements
- Assist in the preparation and organizing of promotional material or events
- Ensure adherence to laws and policies
Job Requirements
- Proven work experience as a HR &Administrative Officer.
- English Language is a must
- Solid knowledge of office procedures.
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Excellent written and verbal communication skills
- Attention to detail
- Familiarity with Human Resources Information Systems (HRIS)
- Basic knowledge of labor legislation
- Experience using spreadsheets
- Organizational skills
- Good verbal and written communication skills
- Solid knowledge of office procedures
- Well-organized and responsible with an attitude in problem-solving
- Excellent verbal and written communication skills
- A team player with high level of dedication