Office Administrator

We’re looking for an office administrator who would take care of all the office operations & logistics to ensure a well organized and efficient environment with a high level of professionalism to handle all the communication.

Job Responsibilities

• Greeting visitors and providing general administrative support to our employees.
• Handles telephone calls and email (transmit it to the concerned team – helping in and respond to customer’s requests)
• Schedule meetings and appointments.
• Address employees query regarding office management issues with the operations team like stationary and hardware
• Support HR activity including recruitment, onboarding, Personnel, Training, preparing confidential HR documents, Medical & social Insurance and other HR activities as instructed by the HR Department.
• Make travel arrangements including all the hotel and flight reservations.
• Maintaining and organizing the office layout and maintaining supplies of stationery, equipment and providing staff with their needs and monitor use.
• The contact point between robusta and other agencies like German & American Chamber, travel agencies.
• Responsible of the purchases and procurement for the office supplies.
• Supporting and working hands in hands with the operations HR team in our different events hosted inside or outside the office.
• Responsible for the filing system for the HR Department.
• Writing e-mails & letters when needed.