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Job Description
Job purpose: to provide administrative support to Security & Armed forces Department.
Tasks:
The Admin assistant will be responsible of performing generic administrative duties as follows:
- Assists drafting calendar of activities,
- Generates administrative and budgetary/financial reports for the department,
- Assists in conducting events and activities for IHL/IHRL dissemination,
- Maintains contacts with external interlocutors
- Ensures follow up and updates of lists and tables on different databases/platforms/software
- Prepares paperwork and correspondence including internal & external mailing, faxes,
- Arranges appointments for the Department within and outside the Organization,
- Manages department’s filling and data platforms,
- Takes minutes of meeting and drafts reports,
- Handles confidential information and applies discretion at all times
Job Requirements
Selection requirements:
- University degree, preferably in business administration or similar discipline,
- At least 3 years work experience in a similar field, with good reference,
- Excellent command of written and spoken English and Arabic,
- Previous experience organizing training events for high ranking officials is an advantage,
- Very good computer skills (MS Office applications), Experience in using collaboration tools/platforms is an advantage,
Profile:
- Capacity to work independently,
- Excellent organizational, methodical abilities,
- Sense of initiative, pro-activeness and setting priorities,
- Flexibility, patience, diplomacy resistance to stress inherent to a "multi-tasking” job and capacity to adapt to changes,
- Very good communication skills and being at ease with internal and external interlocutors.
