Document Controller - Aswan

• Document Controllers manage and oversee documents for a particular project or for an entire organization. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
• Document Controllers may work as part of a documents team or may be the sole individual responsible for the organization’s documentation services.

Document Controller Duties and Responsibilities

• The type of organization a Document Controller works for will determine their particular responsibilities, however, there are several main duties all Document Controllers perform. A review of current job listings identified the following primary tasks and responsibilities.

Organize and Archive Documents

• Most Document Controllers will perform some type of document storage duties. This may involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded from theft or destruction. It also usually requires Document Controllers to adhere to a retention schedule, meaning they must know the proper ways and times to destroy old documents.

Fulfill Document Retrieval Requests

• Document Controller also handle the retrieval of documents either as directed by employees or clients. There may be a records request system in place in which the Document Controller receives requests, logs the requests in a database system and then provides the requested materials or it may be more informal. However the system is setup, Document Controllers must be able to quickly and efficiently retrieve documents and data when needed.