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Job Description
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
- Using a range of office software, including email, spreadsheets and databases;
- Recording office expenditure and managing the budget
- Coordinate with the accounting team and carry out financial transactions
- Organizing the office layout and maintaining supplies of stationery and equipment;
- Maintaining the condition of the office and arranging for necessary repairs;
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Knowledge of running payroll for company employees on monthly basis
- Helping in staff selection and recruiting in coordination with company recruitment consultant
- Follow up with existing clients, and on collection process
- Perform simple indoors telemarketing introducing company services to potential clients.
Job Requirements
- Proven office management, administrative or assistant experience
- Fluent English is a must
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and priorities work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
