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Supply Chain and Logistics Officer

Medecins Sans Frontieres
Cleopatra, Alexandria
Posted 5 years ago
138Applicants for1 open position
  • 30Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

Main Purposes

  • Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission
  • Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in outstanding conditions and collaborate in the development of the project.

Account-abilities Supply

  • Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
  • Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
  • Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
  • Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
  • Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
  • Collecting claims from the field, analysing causes and making corrective actions.
  • In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
  • Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
  • Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
  • Account abilities Logistics
  • ·Monitoring maintenance activities of infrastructures, management of stocks and equipment according to MSF standards
  • Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
  • Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
  • Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
  • Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
  • Managing constructions and contracts for rehabilitation of the different infrastructures
  • Maintain a functional and technical links with the Logistic Coordinator and Supply Coordinator
  • Assure a good functionality and usability of the IT system
  • Participating in meetings and trainings (including in Cairo)
  • Initiate and continue partnership with external actors, follow and catalogue external contractors, daily workers and other external agents, including quality control of the mentioned partners.

Job Requirements

Education

  • Essential degree and specialization in Logistics/Supply Chain

Experience

  • Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures
  • Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Languages

  • Mission language essential. Local language desirable

Knowledge

  • Essential computer literacy (word, excel, internet)

Competencies

  • Results and Quality Orientation L2
  • Teamwork and Cooperation L2
  • Behavioral Flexibility L2
  • Commitment to MSF Principles L2
  • Stress Management L3

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