CEO Personal Assistant

Confidential Company - Maadi, Cairo

131
Applicants for
1 open position
105
Seen
30
Shortlisted
10
Rejected
Experience Needed:
More than 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
8,000 to 12,000 EGP per month, Bonuses
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
Gender:
Females Preferred
Travel Frequency:
Up to 25% travel
About the Job

Briefly,

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence

Main Responsibilities

  • Manage Director’s electronic diary, assessing priority of appointments/tasks and reallocation as necessary.
  • Manage Director’s travel arrangements (including visas/accommodation).
  • HR support (ie appraisal process management, annual leave, sickness, assisting with escalated HR issues such as grievance and disciplinary matters, SMT training, recruitment)
  • Research and information gathering
  • Managing archiving and storage process
  • Managing stationery orders and expenditure
  • Project management of tender and review processes, in consultation with relevant Director/s
  • Organization-wide central point of contact for the CEO
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Manage arrangements for meetings led by the director, including production/distribution of agenda and papers.
  • Supervise all Trust incoming/outgoing mail.
  • Any other duties as may reasonably be required by the Director.
Job Roles: Administration
Job Requirements

Essential Skills:

  • Excellent communication skills (bothverbal/written)
  • Experience in the preparation and editing of Board papers and associated documents.
  • Experience of reviewing budgets and identifying variances.
  • Excellent interpersonal skills to be able to liaise effectively at all levels.
  • Confident, assertive whilst maintaining confidentiality and discretion.
  • Methodical and pragmatic approach to working.
  • Ability to meet deadlines.
  • Able to prioritize own workloads and to be able to work on one’s own initiative.
  • Excellent organisational and administrative skills.
  • Advanced knowledge of Microsoft Office 2010 - Word, Outlook, Excel,
    PowerPoint

Extra Skills (preferably but not a must):

  • Marketing Knowledge
  • Operations management knowledge
  • Creative way of thinking
  • Design house working processes knowledge
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