Personal Assistant

Confidential Company - Heliopolis, Cairo

61
Applicants for
1 open position
22
Seen
8
Shortlisted
Experience Needed:
3 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
Arabic, English
Vacancies:
1 open position
Gender:
Females Only
About the Job
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Job Roles: Administration
Job Requirements
  • Graduate from Academy of Maritime Transport or degree business administration (Preferred)
  • Have a good knowledge about Shipping & Logistics Market
  • Excellent in both spoken and written in English/ Arabic.
  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
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