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Job Description
- Maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation, and occasionally traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
- Screening phone calls, inquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organizing and maintaining diaries and making appointments
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Producing documents, briefing papers, reports and presentations
- Organizing and attending meetings and ensuring the manager is well prepared for meetings
- Liaising with clients, suppliers and other staff
- Act as point of contact between the manager and internal/external clients
- Taking responsibility of accounts and budgets
Job Requirements
- Language School graduate is a MUST
- Proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multi-task and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality