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Job Description
- Provide full secretarial and admin support to the project team department to ensure the smooth running of the operations.
- Maintain records of Engineer and assist in their movements
- Take minutes of meeting and maintain records for the operations and project team
- Maintain a proper and user friendly filing and document control systems for recording and tracking of all documents for the project team and department
- Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department
- Perform data-entry, recording, printing and filing duties
- Undertake any ad-hoc admin projects/duties as required
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangement, claims, etc
Job Requirements
- Min Diploma in Business Administration/Secretarial studies
- Minimum 3 years relevant experience in a similar role
- Good knowledge and experience in making organizing travel arrangements and visa application/embassy requirements
- Ability to multi-task and work independently as well as in a team
- Proficient in MS office applications (Excel, Word, Powerpoint)
- Fluent in Arabic and English spoken and written.
- Professional and pleasant personality with good written and verbal communication and interpersonal skills
- Proactive, take initiative and well organized
- Able to work fast under pressure
- Mature with an attention to detail and highly resourceful
