CEO Personal Assistant

We are looking for a responsible CEO Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication

Responsibilities:

• Acting as CEO office manager and supervising other administrative staff
• Acting as the first point of contact dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments.
• Responsibility for accounts and budgets.
• Controlling access to the CEO.
• Organizing events and conferences reminding the CEO of important tasks and deadlines typing.
• Taking notes and writing minutes during meetings
• Develops Filling system hard copy and soft copies.
• sourcing and ordering stationery and office equipment.
• Tracking and helping to drive completion of key deliverables, following up on outstanding items;
• Acting as a liaison across the organization.
• Planning and coordinating staff meetings, activities, and events.
• Involved in other core administrative activities (Coordinating New Hire Orientations, organizational charts, supply ordering)
• Document writing, editing, and readiness.
• Compiling and preparing reports, presentations, and correspondence.
• Maintaining procedures/administrative systems liaising with staff, suppliers and clients.
• Collating and filing expenses
• Handles personal financial payments/transfers

Follow up the CEO's farm business as he'll be responsible for budgets, accounting, recording and monitoring, and other financial aspects of a farm business. (keeping records of livestock and crops, to help with planning future crop and stock levels- preparing farm business accounts and dealing with wages and personnel records - costing, ordering and paying for equipment and supplies -typing, filing and other general administrative tasks - keeping up to date with farming, health, and safety ……etc.)

• It is also possible for a Personal Assistant to work for a wealthy family or individual, instead of for a corporation. If this is the case, the work of the Personal Assistant may also cover home or personal life maintenance tasks
• Perform other duties upon request.