Accountant - Order Processor

• Evaluate all orders and ensure accuracy of all forms and inform management for all incomplete orders and verify all client information to deliver all products.
• Determine all product requirements and prepare required paperwork.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Disburses petty cash by recording entry; verifying documentation.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.
• Manage the buying and delivery process of goods.
• Negotiate rates with carriers ensuring that you secure the best possible rates in line with the company’s buying policy.
• Coordinate all inbound and outbound traffic, maximizing cost-effectiveness and tracking all consignments.

ORDER PROCESSING DUTIES AND RESPONSIBILITIES

• The sales man sends the quotation for the Customer after agreed for (Selling Price/Delivery Period/PMT Term)
• Then we received official stamped P.O from our customer for the detailed (Items, Quantity, Selling Price)
• Accounting Dept. will have 2 different scenarios which will be as follow:
• If we have full Advanced / batch of PMT advanced we shall do Pro-Forma Invoice for the customer define (Quantity, description, PMT Term, delivery time) Bank Details such as (Bank Acc# , Swift Code, IBAN #)
• Once we received the agreed % advanced PMT in our bank /cash we will proceed to issue the order to HQ Germany.

• We will wait our HQ to send us the packing list & purchase invoice by the date when order is ready & based on the delivery terms with customer we will define the rest of documents which supposed to be ( 3 copy of certificates of origin-AWB / bill of lading – customs Invoice) & they will ask me for my sales invoice for my customers
• the shipping ways should be:
• EX-Work by Name of (ANA) so Germany will advise me regarding VAT.
• EX-work by name of customer so the customer will bear around 19% of VAT above the cost of invoice.
• CIF
• CFR
• DDB