Executive Secretary

job description :- Executive secretary

• Reviewing and implementing the company's health and safety policy
• Maintains all administrative records (electronic and paper), archives records as needed; some of which may be confidential in nature.
• Assists Partner In Charge and other partners in scheduling, arranging, and preparing agendas for client meetings, office meetings, strategic planning activities, and social events.
• Assists with business development efforts.
• Reinforces company policies and adheres to company standards.
• Manage travel arrangements and hotel reservations
• Coordinate Managing Director’s schedule
• coordinating mail-shots and similar publicity tasks
• Type confidential documents on a word processing system
• Supports company practice development efforts.
• Study unit organization and procedures; conduct research, procedural, and administrative studies; and prepare oral, written, and statistical reports on recommended courses of action.
• Analyze operating procedures to identify the most efficient methods of accomplishing work; as well as recommend and implement new systems and procedures, as required.
• Participate in the development and implementation of goals, objectives, policies, and procedures for the department; establish priorities within support functions; and identify resource needs.
• Participates in the weekly Senior Management Team meetings; manages the scheduling of the meetings; takes minutes of meetings providing copies to the Senior Management Team.
• Prioritizes workflow, communicates with production staff daily, and supervises the production process
• Handling of sensitive documents in a timely manner
• Collaborate with colleagues to understand client needs and requirements. This will include working with remote teams
• Ability to learn new information and processes through various forms of training and help motivate team in order to perform duties efficiently. Tech-savvy not as important as capacity to quickly learn.