Executive Secretary

Elgabaly Architects - New Cairo, Cairo

128
Applicants for
1 open position
40
Seen
Experience Needed:
10 to 15 years
Career Level:
Manager
Job Type:
Full Time
Salary:
Confidential, over time
Languages:
English
Vacancies:
1 open position
About the Job

job description :- Executive secretary

  • Reviewing and implementing the company's health and safety policy
  • Maintains all administrative records (electronic and paper), archives records as needed; some of which may be confidential in nature.
  • Assists Partner In Charge and other partners in scheduling, arranging, and preparing agendas for client meetings, office meetings, strategic planning activities, and social events.
  • Assists with business development efforts.
  • Reinforces company policies and adheres to company standards.
  • Manage travel arrangements and hotel reservations
  • Coordinate Managing Director’s schedule
  • coordinating mail-shots and similar publicity tasks
  • Type confidential documents on a word processing system
  • Supports company practice development efforts.
  • Study unit organization and procedures; conduct research, procedural, and administrative studies; and prepare oral, written, and statistical reports on recommended courses of action.
  • Analyze operating procedures to identify the most efficient methods of accomplishing work; as well as recommend and implement new systems and procedures, as required.
  • Participate in the development and implementation of goals, objectives, policies, and procedures for the department; establish priorities within support functions; and identify resource needs.
  • Participates in the weekly Senior Management Team meetings; manages the scheduling of the meetings; takes minutes of meetings providing copies to the Senior Management Team.
  • Prioritizes workflow, communicates with production staff daily, and supervises the production process
  • Handling of sensitive documents in a timely manner
  • Collaborate with colleagues to understand client needs and requirements. This will include working with remote teams
  • Ability to learn new information and processes through various forms of training and help motivate team in order to perform duties efficiently. Tech-savvy not as important as capacity to quickly learn.
Job Roles: Administration
Job Requirements

Qualifications:

  • B.SC. Commerce English , B.A. business administration English, B.A. Alsun
  • Very Good English is a must
  • Excellent English and Arabic typing
  • Excellent computer skills & excellent knowledge of Microsoft office.
  • Experience from 10-15 Years in office organization & filing systems.
  • Fast, self-motivated, and organized.
  • Experience in management of an executive’s time and calendar.
  • Experience in negotiating and coordinating appointments with external media.
  • Excellent English translation
About this Company

Elgabaly Architects was founded 1994 in Cairo, Egypt, by Tamer A. Elgabaly since the firm worked within the field of architecture, urbanism, interiors, landscape designs. The projects Elgabaly architects has designs span several quarters of Egypt, encompassing both new and... (More)

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