Administrative Assistant- LV Assuit Office

Save the Children - Assiut

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Experience Needed:
More than 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Languages:
English
Vacancies:
1 open position
About the Job

Administrative Assistant- LV Assuit Office

TEAM/PROGRAMME:/ The Literate Village Program

LOCATION: Assuit

GRADE: 5 (Competitive Package)

POST TYPE: Service Contract

Child Safeguarding:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Project Assistant will have the responsibility of the coordination and implementation of project activities and provide support to the team of “Stand up for more” Project as required. S/he will play a role in technical planning, financial and administrative coordination and ensuring that project activities are implemented according to work plans.

SCOPE OF ROLE:

Reports to: Governorate Manger

Dimensions: Save the Children works in 13 governorates in Egypt with a current staff complement of approximately 95 staff and current expenditure of approximately USD 8 million each year.

Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

Project Implementation:

  • Organize and maintain project files; maintain electronic and paper records
  • Coordinate logistics related to domestic travel, training events, functions and meetings
  • Sort and distribute mail to all department heads.
  • Prepare, send, document courier pouch.
  • Maintain project stationeries supplies inventory.
  • Help prepare material as required by COP and DCOP
  • Perform other duties as assigned by the supervisor

Reporting and documentation:

  • Establishing and maintain the project’s information management system and archive;
  • Maintaining proper inventory records of project material and publication;
  • Responsible for project documentation;
  • Report weekly to line manager on tasks updates.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

Ambition:

  • Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
  • Widely shares personal vision for Save the Children, engages and motivates others
  • Future oriented, thinks strategically and on a global scale

Collaboration:

  • Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
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Job Requirements

QUALIFICATIONS AND EXPERIENCE

  • At least three years experience working with an international organization(s) in Egypt
  • University degree in a relevant field with post-university job experience
  • Oral and written English language proficiency required
  • Excellent organizational skills and attention to detail a must; willing to assist the LV team to set up systems and tools in order to perform effectively as individuals and as a team
  • Have project support experience, along with an interest to get involved in many different levels and aspects of project coordination and management.
  • Proficiency in computer skills required (Microsoft applications, Internet).
  • Must be able to work within a cross cultural setting
  • Strong oral and written communication skills
  • Flexibility, ability to multi-task and meet deadlines, and ability to establish priorities
  • Ability to track down information and troubleshoot
  • Knowledge of/experience with USAID-funded projects preferred but not required
About this Company

Save the Children believes every child deserves a future. In Egypt and around the world, we work every day to give boys and girls a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always... (More)

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