Administrative Assistant- LV Assuit Office

Administrative Assistant- LV Assuit Office

TEAM/PROGRAMME:/ The Literate Village Program

LOCATION: Assuit

GRADE: 5 (Competitive Package)

POST TYPE: Service Contract

Child Safeguarding:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Project Assistant will have the responsibility of the coordination and implementation of project activities and provide support to the team of “Stand up for more” Project as required. S/he will play a role in technical planning, financial and administrative coordination and ensuring that project activities are implemented according to work plans.

SCOPE OF ROLE:

Reports to: Governorate Manger

Dimensions: Save the Children works in 13 governorates in Egypt with a current staff complement of approximately 95 staff and current expenditure of approximately USD 8 million each year.

Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

Project Implementation:

• Organize and maintain project files; maintain electronic and paper records
• Coordinate logistics related to domestic travel, training events, functions and meetings
• Sort and distribute mail to all department heads.
• Prepare, send, document courier pouch.
• Maintain project stationeries supplies inventory.
• Help prepare material as required by COP and DCOP
• Perform other duties as assigned by the supervisor

Reporting and documentation:

• Establishing and maintain the project’s information management system and archive;
• Maintaining proper inventory records of project material and publication;
• Responsible for project documentation;
• Report weekly to line manager on tasks updates.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving results together with children and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

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