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Job Description
- Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
- The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
- Organize and schedule meetings and appointments
- Manage relationships.
- Responsible for creating PowerPoint slides and making presentations
- Manage executives’ schedules, calendars and appointments
- Attend all meetings with clients and take notes/briefs to be distributed on the account management teams later
- Ensure office efficiency is maintained by carrying out the planning and execution of equipment procurement, layouts and office systems
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Ensure that results are measured against standards, while making necessary changes along the way
- Allocate tasks and assignments to subordinates and monitor their performance
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
- Perform review and analysis of special projects and keep the management properly informed
- Responsible for ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
- Participate actively in the planning and execution of company events
- Allocate available resources to enable successful task performance
- Evaluate and manage staff performance
- Evaluate and manage clients satisfaction
- Make sure company policies are being applied
- Design and implement filing systems
- Establish and monitor procedures for record keeping
- Ensure the security, integrity and confidentiality of data
- Handle clients inquiries and complaints
- Manage internal staff relations
- Maintain a safe and secure working environment
Job Requirements
- Bachelor Degree
- Excellent English written and spoken
- French is a plus
- Excellent computer skills
- Excellent communication and interpersonal skills
- Excellent presentation skills
- High problem-solving skills & creativity
- Females Only
