Office Manager / Secretary

The Cell - New Cairo, Cairo

Applicants for
1 open position
Experience Needed:
More than 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
4,000 to 6,000 EGP per month
1 open position
About the Job
  • Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
  • The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
  • Organize and schedule meetings and appointments
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and clients
  • Responsible for creating PowerPoint slides and making presentations
  • Manage executives’ schedules, calendars and appointments
  • Attend all meetings with clients and take notes/briefs to be distributed on the account management teams later
  • Ensure office efficiency is maintained by carrying out the planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Ensure that results are measured against standards, while making necessary changes along the way
  • Allocate tasks and assignments to subordinates and monitor their performance
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Perform review and analysis of special projects and keep the management properly informed
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Ensure the top performance of office staff by providing them with the required training and courses
  • Remain updated on technical and professional knowledge by attending educational workshops when needed
  • Responsible for ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
  • Participate actively in the planning and execution of company events
  • Allocate available resources to enable successful task performance
  • Evaluate and manage staff performance
  • Evaluate and manage clients satisfaction
  • Make sure company policies are being applied
  • Design and implement filing systems
  • Establish and monitor procedures for record keeping
  • Ensure the security, integrity and confidentiality of data
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle clients inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment
  • Act as a personal assistant to the CEO and MD when needed
Job Requirements
  • Bachelor Degree
  • Excellent English written and spoken
  • Excellent computer skills
  • Excellent communication and interpersonal skills
  • Excellent presentation skills
  • High problem-solving skills & creativity
About this Company

The Cell is a new company in R&D and Technology Transfer in the field of Biotechnology
Cell is an innovative contract-based Research & Development company, specialized in technology transfer to researchers, working in the fields of Biotechnology, molecular biology,... (More)

Industry: Biotechnology
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