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Job Description
- Coordinate, monitor and participate in the purchasing of commonly used materials, supplies and equipment for the City.
- Conduct formal pre-bid meetings, receive bid documents; conduct formal bid openings; examine bids for compliance and assist in the evaluation.
- Review the preparation of contracts, purchases requisitions, and purchase orders as prepared by support staff.
- Provide staff training and develop continuous improvement programs.
- Assist in the annual budget preparation.
- Review and analyse requisitions to determine sources of supply; contact vendors regarding prices, quotations and specifications.
- Participate in the preparation of bid specifications and other necessary documents related to the purchase of supplies, equipment and materials.
- Confer with departmental representatives to determine purchasing needs; coordinate with vendors and receiving departments regarding deliveries.
- Coordinate the sale of surplus and unused surplus and unused supplies of City properties.
- Oversee support staff encumbering purchase orders and verify account balances and forward to accounts payable for payment.
- Oversee the maintenance of the inventory record system for stock items and consumable supplies.
- Compose and oversee the preparation of routine purchasing correspondence and bid documents.
- Participate in the selection and evaluation process of support staff.
- Coordinate the cooperative purchasing program with City departments and outside agencies.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain cooperative working relationships with internal and external customers.
- Perform any other tasks or functions deemed necessary to the daily operations of the employer.
- THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.
Job Requirements
- Males Only.
- Bachelor's Degree.
- Previous Experience in FOOD & BEVERAGE industry is Preferable.
- Very Good to Excellent in English.
- Very Good to Excellent in Ms Office, Outlook.
- Min 1-3 years in Purchasing.
- Negotiation skills.
- Organizational Skills.
- Attention to details and high level of accuracy.