PA for Shareholder

Confidential Company - Sheikh Zayed, Giza

86
Applicants for
1 open position
49
Seen
6
Shortlisted
22
Rejected
Experience Needed:
More than 7 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential, Social and Medical Insurance
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
About the Job

Job Purpose:

The Personal Assistant role is one to further enhance the shareholder’s capability/capacity to expand, develop and manage the business efficiently and effectively through administration and follow up of day to day activities, appointments, correspondence, meetings, etc (on both external and internal basis)

Essential Duties and Responsibilities:

  • Provide administrative support to the shareholder in managing diary, the organization of meetings and the maintenance of confidential documents and files.
  • Complete a broad variety of administrative tasks for the shareholder including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Provide support to the shareholder in the prioritization of workload and responding appropriately and filtering requests on his behalf.
  • Provide a comprehensive secretarial and administration service to the shareholder across the range of his work.
  • Screen telephone calls, inquiries and requests, and handle them when appropriate, meet and greet and the shareholder’s guests.
  • Word processing, dealing with correspondence, writing emails/letters and organizational documentation, taking dictation, typing minutes and meeting reports.
  • Respond to upper level management, executives and other shareholders’ queries in a timely and professional manner, both orally and in writing.
  • Design and produce documents, briefing papers, reports and presentations.
  • Handle confidential, sensitive information including document production, preparation of presentations, reports and assisting with contracts and leases.
  • Plan, coordinate, and ensure the shareholder's schedule is followed and respected.
  • Perform other duties upon request.
Job Roles: Administration
Job Requirements

Requirements:

Experience:

  • More than 7 years of experience in providing support for upper-level management in a Multi-national organization as a PA or Office Manager.
  • Full professional proficiency in English.
  • Native proficiency in Arabic.
  • Advanced knowledge in Microsoft Office (word, excel, & ppt.)

Skills & Abilities:

Technical Skills:

  • Ability to conduct research and present data in an organized theme.
  • Excellent reporting, writing, editing, grammatical, organizational, and research skills.

Administrative Skills:

  • Administrative Support.
  • Taking minutes of the meeting and follow up meeting agenda.
  • Appointments & Calendar Management.
  • Designing and maintaining a filing system.
  • Travel Arrangements.
  • Meetings and events planning and organization.

Other Skills:

    • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
    • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to details.
    • Ability to work independently, as a team member, and under professional supervision.
    • Strong work ethics.
    • Excellent management, time-management, and problem-solving skills.