Job Details
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Job Description
- Coordinate with staff for all planned and unplanned meetings and visits to the office or factory and arrange meeting rooms and tours.
- Attend to and welcome all visitors and usher them to their meeting destinations
- Attend to customers, suppliers and visitors’ inquiries.
- Manage calendar entries for Managing Director’s office.
- Schedule and arrange for planned meetings and finalizing required preparations for catering, media, stationary… etc.
- Receive and disseminate documents from and to all departments after obtaining the needed signatures and approvals from top management.
- Ensure the security of data and circulated documents and mail.
- Maintain a safe and clean reception area by complying with the internal procedures, rules, and regulations.
- Follow up with fellow colleagues and departments for pending tasks.
- Coordinate travel arrangements for top management.
- Handle daily delivered emails to company’s general email account and direct them to the concerned department or person.
- Take minutes of meetings attended.
- Assist the direct manager in new given projects and tasks.
- Attend to telephones and answer incoming calls to the company and direct them to the concerned department or person.
- Data entry and record keeping.
Job Requirements
- Bachelor of Business Administration or any equivalent.
- Minimum 1-3 years of progressive responsibility and experience at the same position.
- Excellent verbal and written communications skills.
- Ability to deal in a constructive and organized way in different situations.
- Very good command of spoken & written English & Arabic.
- Very good use & application of Microsoft Office.
- It is a temporary job for 3 months only.
