Office Admin

Main Job Duties:

• Responsible for Stock control
• Collecting all papers required for licensing of our new clinics.
• Responsible for the overall office management
• Maintains administrative workflow
• Follow up on the office boys' duties (cleaning, serving clients, office maintenance, .....)
• Develop and maintain a Database and filing system with ensuring security, integrity and confidentiality of data
• Scheduling meetings and appointments within the office, including Organizing with procurement to buy office supplies.
• Manages reception area and looks after visitors.
• Drafts, formats, photocopies and prints relevant documents.
• Participate actively in the planning and execution of company events, and providing relevant data when needed.
• Maintaining the company's positive image.
• Assist team members in terms of office supplies and stationery.
• Plan and keep records of the company's stock of the office supplies, stationery, kitchen supplies, and avoid any shortage.
• Follow up on the office boys' duties (cleaning, serving clients, office maintenance, .....)
• Creating reports for the office supplies and their cost to help with a better budgeting.
• Initiate and create ideas for the office and reception improvement.
• Responsible for the readiness of the meeting rooms in and between meetings, making sure they are equipped with the needed stuff for internal and external meetings
• Making outgoing and incoming calls to all departments
• Welcoming visitors and customers
• Working as liaison between all departments