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Job Description
- Hotels and flight bookings, issuing Visa
- Maintaining a professional filling system for the top management
- Create a log with all the “Requests – P.r- P.O, Contracts “ and ensure the deliverance to all the departments after signature by top management
- Schedule appointments and maintain and update appointment calendars for employees to ensure precision and avoid double-booking
- Follow up with the receptionists the received orders for merchandise or materials and send them to the proper departments to ensure all employees receive required items
- Schedule space or equipment for meetings, and follow up the daily meeting bookings to maintain an efficient flow of work
- Store and track any business cards from previous clients, customers, subcontractors etc. to keep track of all phone numbers and email addresses that may be needed in the future
- Print, file, scan, fax, and stamp needed documents to assist employees in daily administrative tasks
- Create a log with all corresponding extension numbers for all employees to facilitate the efficient flow of work
- Supervise the H.K company’s duties, such as tidying lobby or reception area to ensure guest area is clean and presentable
- Support in other relevant administrative tasks as assigned
Job Requirements
- Experience : 2+ years
- Good English
- Good MS Office