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Job Description
- Prepare documentation and correspondence, memorandum and reports and gather background materials.
- Make independent decisions regarding planning, organizing, and scheduling of work.
- Coordinate schedules/calendaring and keep the Vice President on schedule.
- Coordinate travel for the Vice President including air and hotel arrangements, ground transportation, meeting preparation (i.e. presentations, documentation, logistics, etc).
- Prepare meeting packages, attend and record proceedings, prepare and distribute minutes, communicate committee decisions, and initiate and/or complete any required follow up.
- Maintain records and contact information for key external constituencies including government officials and politicians at local, regional, provincial, and national levels.
- Respond to and direct requests from all patrons, in person, via telephone and e-mail.
- Assist in budget preparation, monitor expenses, reconcile credit card payments and generate web requisitions.
- Day to day supervision of and related human resource functions for, clerical,
administrative or office support staff assigned to the Vice President’s office, if
applicable. - Other duties more specific to the office of the particular Vice President supported, as may reasonably be assigned.
Job Requirements
- Fluent in English
- Ability to perform and communicate in a highly professional and effective
manner, in a rapidly-changing environment - Ability to work with and process confidential information with discretion and
sensitivity - Excellent interpersonal and organizational skills and the ability to prioritize under pressure
- Excellent verbal and written communication skills
- Ability to exercise initiative, judgment and problem solving skills to complete
work, take responsibility and make decisions based on solid analysis and
interpretation - Proficiency is required in the use of word processing, database and spreadsheet, presentation, email, and electronic calendar software (i.e. MS Word, Access, Excel, PowerPoint and MS Outlook)
