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Job Description
- To provide a comprehensive secretarial and administration service to the brach work
- To develop, maintain and review administration systems to achieve maximum efficiency
- To maintain and organize the Chief Executive’s diary, filing system and all other relevant areas as necessary
- To support the Chief Executive in her projects, proposals, bids, etc. through research, consultation, team-management
- To draft speeches, articles, briefings, and project proposals as requested by the CEO
- To professionally represent the organisation at sector networking events
- To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so
- To co-ordinate staff/Board residentials and meetings
- To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
- To co-ordinate travel arrangements
- To compile Board papers and ensure they are sent in good time for meetings
- To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required
- To maintain the complaints file and ensure all complaints are responded to within target timescales
- To ensure the effective management and update of all relevant databases
- To liaise positively and professionally with colleagues and visitors
- Commit to working proactively to support both the team and project output
- To be amiable, professional and approachable at all times
- Any other duties commensurate with the accountability of the post
Job Requirements
- Bachelor degree of Business administration or any relevant field from a reputable colleague
- Excellent written English and the ability to communicate at all levels
- Minimum of 3 years’ of previous experience in a similar role
- Computer skills literacy, including use of ICT packages i.e. Word, Excel, Power point, Access
- Strong interpersonal skills with an approachable personality
- Excellent letter writing and organisational skills
- Ability to work under pressure to agreed deadlines and adapt to change
- The ability to pay high attention to detail to ensure that high quality work leaves the organization
- Ability to represent the company externally with key stakeholders
- Presentable and have excellent communication skills
- 6th of October, Mohandeseen, Dokki residential is preferred
- Marketing background is a plus