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Executive Secretary

Misr International Systems
Smart Village, Giza
Posted 5 years ago
158Applicants for1 open position
  • 108Viewed
  • 26In Consideration
  • 10Not Selected
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Job Details

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Job Description

  • To provide a comprehensive secretarial and administration service to the brach work
  • To develop, maintain and review administration systems to achieve maximum efficiency
  • To maintain and organize the Chief Executive’s diary, filing system and all other relevant areas as necessary
  • To support the Chief Executive in her projects, proposals, bids, etc. through research, consultation, team-management
  • To draft speeches, articles, briefings, and project proposals as requested by the CEO
  • To professionally represent the organisation at sector networking events
  • To facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging refreshments, seating and taking minutes if required to do so
  • To co-ordinate staff/Board residentials and meetings
  • To respond to Board member and other stakeholder queries in a timely and professional manner, both orally and in writing.
  • To co-ordinate travel arrangements
  • To compile Board papers and ensure they are sent in good time for meetings
  • To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required
  • To maintain the complaints file and ensure all complaints are responded to within target timescales
  • To ensure the effective management and update of all relevant databases
  • To liaise positively and professionally with colleagues and visitors
  • Commit to working proactively to support both the team and project output
  • To be amiable, professional and approachable at all times
  • Any other duties commensurate with the accountability of the post

Job Requirements

  • Bachelor degree of Business administration or any relevant field from a reputable colleague
  • Excellent written English and the ability to communicate at all levels
  • Minimum of 3 years’ of previous experience in a similar role
  • Computer skills literacy, including use of ICT packages i.e. Word, Excel, Power point, Access
  • Strong interpersonal skills with an approachable personality
  • Excellent letter writing and organisational skills
  • Ability to work under pressure to agreed deadlines and adapt to change
  • The ability to pay high attention to detail to ensure that high quality work leaves the organization
  • Ability to represent the company externally with key stakeholders
  • Presentable and have excellent communication skills
  • 6th of October, Mohandeseen, Dokki residential is preferred
  • Marketing background is a plus

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