Procurement Specialist

Job Summary:

• The job holder Supervises and coordinates all the activities of purchasing in the company with all stakeholders to manage supplies of raw materials, marketing material, industrial supplies, lease vehicles, spare parts, and all fixed assets to ensure the acquisition of high quality procurement as per company standard requirements.
• In addition to standard procurement, responsible to maintain the contractual procurement and general liability insurance of all company assets.

Principal Responsibilities:

• Follows up on the processing and handling of purchasing orders and their execution in order to ensure obtaining best quality and value of purchases.
• Selects and evaluates suppliers in coordination with the Purchasing Officer, thus ensuring that suppliers are complying with all purchasing requirements.
• Approves samples and acceptance/rejection of goods supplied by suppliers based on their quality and other parameters for multi-user items in coordination with concerned Dept.
• Searches for potential suppliers on regular basis and gathering information pertaining to quality, pricing, and payment and delivery strategies.
• Conducts internal studies to determine the SBU’s required purchases and the consumption of these purchases on an annual basis and documenting the resulting information in reports.
• Maintains strong relationships with suppliers and setting criteria and procedures for evaluation, categorization and endorsement.
• Provides technical assistance to subordinates regarding the development of new procurement related methods, policies and procedures.
• Analyzes market and delivery conditions to determine present and future material availability and preparing market analysis reports.
• Directs and reviews contracts, bids, proposals, and supplier agreements for legal correctness, price, and acceptability of items to specifications.
• Negotiates on purchasing contracts terms with suppliers and contacting them in case of shortages or damages.
• Negotiates or supervises the negotiation of complex requests for raw materials, spare parts, supplies, and services from suppliers and subcontractors.
• Manages tenders, RFQ evaluations, counter estimates, contract negotiations and execution ensuring compliance to achieve business objectives.
• Provides support for vendor management system for major spend areas, according to requisition to pay and streamline guidelines
• Places RFQ’S and purchase orders not covered by outline agreements
• Ensures and manage monthly tracking for procurement on a monthly or quarterly basis
• Customer interface with key stakeholders in the line of business.
• Responsible for ensuring that contracts can be operational effectively within the context of the standardized process.
• Ensures ownership of the relationship within the delivery organization with regional and local suppliers including contract management and performance reporting.
• Responsible for the delivery of decentralize sourcing where global strategy does not exist or mandates local ownership.
• Supervises and monitor all imports of raw mats and finish goods in liaise with local authorities e.g. ports, customs and Ministry of trade.
• Manages change in roles such that delivery organization is aligned with the category plans.
• Takes ownership for professional delivery of contract management.
• Ensures to minimize the overall imports cost (transportation, demurrages and detentions)
• Develops, establishes, implements and enforces supplier and outsourcer guidelines.
• Implements of imports tracking sheet to review the whole procurement cycle to evaluate and improve timelines according to the proponent depts.
• To ensure the implementation of all procurement demands through system (oracle)
• Create and implement departmental KPI’S
• Benchmarks, analyzes and make recommendations for the improvements of the procurement function, delivering efficiency and effectiveness.
• Handle general liability insurance and all claims related to 3D- RSU GULF & PETROMIN.