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Administrative Affairs Assistant, Department of Chemistry

American University in Cairo AUC
Cairo, Egypt
Posted 6 years ago
235People have clicked1 open position
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Job Details

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Job Description

Reports to:

Executive Assistant to Chair

Purpose:

The jobholder is responsible for providing administrative and financial support to ensure that services are provided in an effective and efficient manner.

Principal Accountabilities:

  • Access SAP operations
  • Prepare a list of all items for annual inventory
  • Responsible for department’s physical and capital equipment inventory
  • Responsible for department’s budget under the supervision of the executive assistant to chair
  • Handle teaching assistants’ load and schedule their office hours and meetings
  • Request every semester’s textbook orders and separate book requests
  • Handle all issues related to the exemption exam and record the results every semester
  • Responsible for any access requests or books related to the library
  • Create and maintain appropriate filing system and process all the departmental print shop job orders
  • Access the Banner System for registration and print the class lists
  • Responsible for tracking the transfer credit system and recording the final result
  • Handle all field trips through semester and coordinate reservations with the travel office
  • Handle the daily office work, such as handling AUC ID and activation requests and Audio Visual equipment reservation with CTMS
  • Responsible for reservation of halls and rooms for all faculty members and TAs
  • Coordinate the departmental events in terms of the following: Organizing food catering, organizing transportation (air tickets and cars), organizing hotel reservations, distributing invitation letters, design name tags and labels, and halls reservation
  • Perform all other duties assigned by the executive assistant to chair

Job Requirements

Requirements:
Minimum education requirement: Bachelor’s degree

Experience: Minimum three to five years of experience in a relevant function

Skills:

  • Excellent written and spoken English
  • Excellent knowledge of Computer skills (Microsoft office)
  • Hands on the SAP budget system Ability to work independently and take initiative
  • Results-oriented and able to work effectively within a team
  • Excellent organization, planning and administrative skills

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